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Press this:
To do this:
ALT+TAB. Switch to the next window.
ALT+SHIFT+TAB. Switch to the previous window.
CTRL+ESC. Display the Windows Start menu.
CTRL+W or CTRL+F4. Close the active window.
CTRL+F5. Restore the size of the active window after you've maximized it.
F6. Move to a task pane from another pane in the program window (clockwise direction). You may need to press F6 more than once.
In Excel, switch to the next pane in a worksheet that has been split (Window menu, Split command).
Note: If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.
SHIFT+F6. Move to a pane from another pane in the program window (anticlockwise direction).
In Excel, switch to the previous pane in a worksheet that has been split.
CTRL+F6. When more than one window is open, switch to the next window.
CTRL+SHIFT+F6. Switch to the previous window.
CTRL+F7. When a document window is not maximized, performs the Move command (on the Control menu for the window). Use the arrow keys to move the window, and, when finished, press ESC.
CTRL+F8. When a document window is not maximized, performs the Size command (on the Control menu for the window). Use the arrow keys to resize the window, and, when finished, press ESC.
CTRL+F9. Minimize a window to an icon (works only for some Microsoft Office programs).
CTRL+F10. Maximize or restore a selected window.
PRINT SCREEN. Copy a picture of the screen to the Clipboard.
ALT+PRINT SCREEN. Copy a picture of the selected window to the Clipboard.
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Access and Use Smart Tags.
Smart Tags keystrokes
Press this:
To do this:
ALT+SHIFT+F10. Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.
DOWN ARROW. Select the next item in a smart tag menu.
UP ARROW. Select the previous item in a smart tag menu.
ENTER. Perform the action for the selected item in a smart tag menu.
ESC Close the smart tag menu or message.
You can ask to be notified by a sound whenever a smart tag appears. To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer.
You need to select the Provide feedback with sound check box on the General tab of the Options dialogue box (Tools menu). When you select (or clear) this check box, the setting affects all Office programs that support sound.
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Keys for working with Task panes.
Press this:
To do this:
Ctrl+F1. Open or Close the Task Pane.
F6. Move clockwise to a task pane from another pane in the program window. (You may need to press F6 more than once.).
Note: If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.
SHIFT+F6. Move anti-clockwise between the task panes in the program window.
CTRL+TAB. When a menu or toolbar is active, move to a task pane. (You may need to press CTRL+TAB more than once.).
TAB. When a task pane is active, select the next option in the task pane.
SHIFT+TAB. When a task pane is active, select the previous option in the task pane.
CTRL+DOWN ARROW. Display the full set of commands on the task pane menu.
DOWN ARROW. Move down among choices in a selected submenu; move down among certain options in a group of options.
UP ARROW. Move up among choices in a selected submenu; move up among certain options in a group of options.
SPACEBAR or ENTER. Open the selected menu, or perform the action assigned to the selected button.
SHIFT+F10. Open a shortcut menu; open a drop-down menu for the selected gallery item.
END. When a menu or submenu is visible, select the last command on the menu or submenu.
HOME. When a menu or submenu is visible, select the first command on the menu or submenu.
PAGE DOWN. Scroll down in the selected gallery list.
PAGE UP. Scroll up in the selected gallery list.
CTRL+END. Move to the bottom of the selected gallery list.
CTRL+HOME. Move to the top of the selected gallery list.
CTRL+SHIFT+TAB. Move between Slides and Outline tabs of the Outline and Slides pane in Normal view.
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Keys for working with menus.
You can choose any menu command by using the keyboard. Just press ALT followed by the letter underlined in the menu name, and then press the letter underlined in the command name. For example, to switch to black-and-white view, press ALT+V, and then press B. Alt on its own will select the menu bar.
Shortcut keys for working with menus
Press this key: To do this:
SHIFT+F10. Display a shortcut menu that shows a list of commands relevant to the selected object.
ALT+SPACEBAR. Display the program Control menu.
DOWN ARROW or UP ARROW. Select the next or previous menu command.
LEFT ARROW or RIGHT ARROW. Select the menu to the left or right, or switch between a sub-menu and its main menu.
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Keys for working with toolbars.
Shortcut keys for working with toolbars
Press this key: To do this:
F10. Make the menu bar active.
CTRL+TAB. Select the next toolbar.
CTRL+SHIFT+TAB. Select the previous toolbar.
TAB or SHIFT+TAB. Select the next or previous button or menu on the active toolbar.
ENTER. Open the selected menu; perform the action assigned to the selected button; enter text in the selected text box; select an option in a list box or on a menu.
ENTER. Enter text in the selected text box.
Arrow keys. Move through options in a list box or on a menu.
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Resize and move toolbars, menus, and task panes.
Press ALT to select the menu bar.
Press CTRL+TAB repeatedly to select the toolbar or task pane you want.
Do one of the following:
Resize a toolbar,
Move a toolbar,
Resize a task pane,
Move a task pane.
When you are finished moving or resizing, press ESC.
Resize a toolbar.
In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
Select the Size command, and then press ENTER.
Use the arrow keys to resize the toolbar. Press CTRL+ the arrow keys to resize one pixel at a time.
Move a toolbar.
In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
Select the Move command, and then press ENTER.
Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW respectively when the toolbar is all the way to the left or right side.
Resize a task pane.
In the task pane, press CTRL+SPACE to display a menu of additional commands.
Use the DOWN ARROW key to select the Size command, and then press ENTER.
Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one pixel at a time.
Move a task pane.
In the task pane, press CTRL+SPACE to display a menu of additional commands.
Use the DOWN ARROW key to select the Move command, and then press ENTER.
Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time.
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Keys for working in windows and dialogue boxes.
Working in a Window.
Shortcut keys for working in a window
Press this key: In a window to do this:
ALT+TAB. Switch to the next program.
ALT+SHIFT+TAB. Switch to the previous program.
CTRL+ESC (the Escape key). Display the Windows Start menu.
CTRL+W. Close the active presentation window.
CTRL+F5. Restore the active presentation window.
CTRL+F6. Switch to the next presentation window.
CTRL+SHIFT+F6. Switch to the previous presentation window.
F6. Switch to the next window pane in the clockwise direction.
SHIFT+F6. Switch to the next window pane in the anticlockwise direction.
ALT, LEFT ARROW, DOWN ARROW, P to select the splits, arrow keys to position the split, then ENTER. Move the window pane split in a maximised presentation window.
ALT, HYPHEN, P to select the splits, arrow keys to position the split, then ENTER. Move the window pane split in a presentation window that is not maximised.
CTRL+F7. Carry out the Move command (Presentation icon menu, menu bar).
CTRL+F8. Carry out the Size command (Presentation icon menu, menu bar).
CTRL+F9. Minimise the presentation window.
CTRL+F10. Maximise the presentation window.
ALT+number (1 for the leftmost button, 2 for the next, and so on). Select a toolbar button in the Open or Save As dialogue box (File menu).
F5. Update the files visible in the Open or Save As dialogue box (File menu).
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Working in a Dialogue Box.
Shortcut keys for working in a dialogue box
Press this key: In a dialogue box to do this:
CTRL+TAB. Switch to the next tab in a dialogue box.
CTRL+SHIFT+TAB. Switch to the previous tab in a dialogue box.
The TAB key. Move to the next option or option group.
SHIFT+TAB. Move to the previous option or option group.
The arrow keys. Move between options in a selected drop-down list box or between some options in a group of options.
The SPACEBAR. Perform the action assigned to the selected button; select or clear the check box.
The first letter of the option name. Move to an option in a selected drop-down list box.
ALT+the letter underlined in the option name. Select an option; select or clear a check box.
ALT+DOWN ARROW. Open a selected drop-down list box.
ESC (the Escape key). Close a selected drop-down list box; cancel a command and close a dialogue box.
ENTER. Perform the action assigned to a default button in a dialogue box.
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Working in an Edit Box.
An edit box is a blank in which you type or paste an entry.
Shortcut keys for working in a text box
Press this key: In a text box to do this:
HOME. Move to the beginning of the entry.
END. Move to the end of the entry.
The LEFT ARROW key. Move one character to the left.
The RIGHT ARROW key. Move one character to the right.
CTRL+LEFT ARROW. Move one word to the left.
CTRL+RIGHT ARROW. Move one word to the right.
SHIFT+HOME. Select from the insertion point to the beginning of the entry.
SHIFT+END. Select from the insertion point to the end of the entry.
SHIFT+LEFT ARROW. Select or cancel the selection one character to the left.
SHIFT+RIGHT ARROW. Select or cancel the selection one character to the right.
CTRL+SHIFT+LEFT ARROW. Select or cancel the selection one word to the left.
CTRL+SHIFT+RIGHT ARROW. Select or cancel the selection one word to the right.
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Keys for working in the Open, Save As, and Insert Picture dialogue boxes.
The Open, Insert Picture, and Save As dialogue boxes support standard dialogue box keyboard shortcuts. These dialogue boxes also support the shortcuts below.
Shortcut keys for working in the Open and Save As dialogue boxes
Press this key: To do this:
ALT+1. Go to the previous folder (Back button).
ALT+2. Open the folder up one level from the open folder (Up One Level button).
ALT+3. Open your World Wide Web search page (Search the Web button).
ALT+4. Delete the selected folder or file (Delete button).
ALT+5. Create a new sub-folder in the open folder (Create New Folder button).
ALT+6. Switch between List, Details, Properties, and Preview views (click the arrow next to Views).
ALT+7 or Alt+L. Show the Tools menu (Tools button).
SHIFT+F10. Display a shortcut menu for a selected item such as a folder or file.
TAB. Move between options or areas in the dialogue box.
F4 or ALT+I. Open the Look in list.
F5. Refresh the file list.
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Keys for working with drawing objects.
Inserting and selecting drawing objects.
Insert an AutoShape by using the keyboard.
Press ALT+U to choose AutoShape on the Drawing toolbar.
Use the arrow keys to move through the categories of AutoShapes, and select the AutoShape you want.
Press CTRL+ENTER.
Note: To edit the AutoShape, select the AutoShape, and then use the keyboard to access the Format menu and choose AutoShape. Select the options you want on the available tabs.
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Insert a text box by using the keyboard.
Use the keyboard to choose Text Box on the Insert menu.
Press CTRL+ENTER.
Type the text you want in the text box.
When you are finished typing and want to switch back to editing text in your slide, press SHIFT+F10, choose Exit Edit Text on the shortcut menu, and then press ESC (the Escape key).
Note: To format the text box (add a fill colour or change the size, for example) select the text box, from the Format menu choose Text Box, and then select the options you want on the available tabs.
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Insert a WordArt drawing object by using the keyboard.
Use the keyboard to choose the Insert menu, Picture sub-menu, option WordArt.
Use the arrow keys to select the WordArt style you want, and then press ENTER.
Type the text you want, and then use the TAB key to select other options in the dialogue box.
Press ENTER to insert the WordArt drawing object.
Note: To edit the WordArt drawing object, select the object, from the Format menu choose WordArt, and then select the options you want on the available tabs.
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Select a drawing object by using the keyboard.
Note: If your insertion point is within text, press ESC.
To select a single shape:
Press the TAB key to cycle forward (or SHIFT+TAB to cycle backward) through the objects until sizing handles appear on the object you want to select.
To select more than one shape:
If it is not on your Drawing toolbar, add the Select Multiple Objects button:
Press ALT+F, and then press CTRL+TAB until you select the Drawing toolbar.
Press the RIGHT ARROW key until you reach the More Buttons arrow.
Press the DOWN ARROW key. The Add or Remove Buttons menu will appear.
Press the DOWN ARROW key, press the RIGHT ARROW key, and then press TAB until you reach the Select Multiple Objects button, and then press ENTER.
On the Drawing toolbar, click Select Multiple Objects.
Select the checkbox next to the object or objects you want, and then tab to OK and press ENTER.
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Group or ungroup shapes, pictures, WordArt objects.
To group AutoShape or WordArt objects, select the items you want to group and then press CTRL+SHIFT+G.
To ungroup a group, select the group, and then press CTRL+SHIFT+H.
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Editing drawing objects.
Rotate a drawing object by using the keyboard.
Select the drawing object you want to rotate.
On the Format menu, use the keyboard to choose the command for the type of object you selected - for example, AutoShape or Text Box - and then select the Size tab.
Under Size and rotate, use the TAB key to select Rotation, and then type the amount of rotation you want.
To preview the rotation, choose Preview.
You might have to move the dialogue box in order to preview the drawing object.
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Show or hide a grid or guides.
Press this key:
To do this:
SHIFT+F9. Show or hide the grid (grid: A set of intersecting lines used to align objects.)
ALT+F9. Show or hide guides (guides: Nonprinting straight lines, both horizontal and vertical, used to visually align objects.)
CTRL+G. Change grid or guide settings.
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Change the position of a drawing object on a slide by using the keyboard.
Select the drawing object you want to change.
On the Format menu, use the keyboard to choose the command for the type of object you selected - for example, AutoShape or Text Box - and then select the Position tab.
Under Position on slide, select the options you want.
To preview the change, choose Preview.
You might have to move the dialogue box in order to preview the drawing object.
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Change the size of a drawing object by using the keyboard.
Select the drawing object you want to change.
On the Format menu, use the keyboard to choose the command for the type of object you selected - for example, AutoShape or Text Box - and then select the Size tab.
Select the options you want.
To preview the changes, choose Preview.
You might have to move the dialogue box in order to preview the drawing object.
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